Children's Pastor & Administrator, St Peter's Notting Hill

Children’s Pastor
- Grow our family ministry and lead / co-ordinate our Sunday School groups and creche.
- Develop a balanced teaching programme and resources.
- Continue to run occasional Messy church events at St Peter’s.
- Plan and deliver the occasional all-age services (or parts of services) with the wider team, that may include elements of drama, dance, action songs etc that engage and involve children – e.g. Nativity service, Easter, Mothering Sunday etc.
- Develop St Peter’s relationships with local schools alongside the Vicar.
- Recruit, release, train and equip volunteers into empowered, fruitful leaders with our children.
- Pastor children as well as adults where appropriate.
- Continue with the success of our holiday club for children during the school holidays where possible.
- Make an active contribution to the wider team, contributing to whole-church events throughout the year.

Playgroup leader
- Set-up and run our Toddler Group on Wednesday mornings.
- Orchestrate the singing of nursery rhymes during the session.
- Work with the Playgroup assistant to prepare and tidy up the church before and after each session (e.g putting out / tidying up toys).
- Help to provide refreshments – setting up the tea & coffee facilities in the kitchen.
- Ensure all children are able to move around in safety.
- Ensure that staff are aware of emergency fire procedures.
- Build up good relationships with the parents and nannies attending the groups.

Reporting and administration
- Manage health and safety of children’s work and liaise with the Children’s ministry committee of the PCC.
- Set and agree an annual budget with the PCC.
- Prepare written reports on a quarterly basis regarding your work to the PCC (if requested).
- Be the Parish Safeguarding Officer (PSO), ensuring all aspects of safeguarding for both children and vulnerable adults are adhered to.

For the Administrator part of the role:

Church Administration
• Act as the first point of contact for all enquiries whether in person, by telephone, post or email, ensuring they are dealt with politely and professionally and followed up by appropriate actions.
• Attend a weekly staff meeting, where we debrief Sunday’s service and plan for future services.
• Keep our Mailchimp and Churchsuite databases up to date.
• Co-ordinate volunteer rotas for Café, Welcome, Bible Reading & Prayers.
• Send out by email a weekly Sunday service reminder, serving reminder and a monthly newsletter (“60 seconds”).
• Deal with statutory Diocesan records and returns and keep registers up to date.
• Provide administrative support for arranging baptisms, funerals and weddings, including Banns of marriage.
• Ensure office supplies and church supplies (e.g. communion wine, post-church café supplies, printer paper etc) are kept stocked up.
• Produce the parish’s Annual Report in preparation for the APCM.
• Take on the role of Electoral Roll Officer for St Peter’s.
• Assisting the Vicar with PA support where required.
• Assist with Event organising, such as ad-hoc services and events – Christmas Carol services, the St Peter’s Weekend Away, Alpha courses, Summer BBQ etc, and be present at those events to facilitate them being carried out.

Bookings
• Administer Church and Hall bookings – including managing the bookings diary and dealing with enquiries about the venues, confirming bookings on a selective basis depending on the suitability of the event.
• Managing hirers requirements, especially for church bookings, in terms of use of the sound system, screen logistics, PRS/PPL charges and (in winter), heating requirements.
• Liaising with our Finance Manager to invoice regular and ad-hoc bookings in a timely fashion.
• Maintain an accurate register of key holders for Church / Hall.

Facilities Management
• Co-ordinate maintenance visits for Church & Hall, including pest control, legionella contracts, fire alarm tests, lightning conductor tests etc.
• Coming in early one morning a week to carry out the weekly Hall fire alarm test before 8.30am.
• Ensure supplies for Hall & Church cleaners are kept stocked up.
• Facilitate requests from the Hall tenants – e.g. for waste sacks / maintenance issues.
• Line manager the Facilities Assistant, ensuring that chairs are put out in appropriate settings according to the church bookings diary, and ensuring minor maintenance tasks are carried out.
• Carry out annual risk assessments for Church & Hall, as well as ad-hoc events where necessary.
• Liaise with the Glass Door team on a Tuesday evening over the winter.

Communications
• Keep the St Peter’s website up to date.
• Use Canva to design posters or flyers when needed and keep internal and external noticeboards tidy and relevant.
• Make slides / social media images for St Peter’s events and new sermon series.

Essential
- Model the importance of a living and ever-growing relationship with Jesus. Reflect the teachings of the Lord Jesus Christ in the conduct of your duties, interaction with others and personal life.
- A dynamic leader who is passionate about children coming to know Jesus.
- Comfortable working with adults and coming alongside parents.
- A team builder.
- Excellent written and spoken English.
- Confident leading from the front of church.
- Self-motivated and pro-active with a strong work ethic.
- Excellent organisational skills with the ability to prioritise, and an eye for detail.
- Ability to set and agree an annual budget with the PCC and work within it.
- Pastorally sensitive and able to respect confidentiality.
- Excellent organisational skills and ability to multi-task and deal with changing priorities and deadlines.
- A willingness to learn new processes and systems.
- Effective forward planner.
- Confident user of Microsoft Word, PowerPoint, Outlook and Excel.

Desirable
- Degree or diploma is desirable but not essential.
- Knowledge of the worship, ministry and structure of the Church of England.
- Previous experience of managing bookings.
- Ability to deal with difficult situations calmly and effectively.
- Previous experience of working in an office environment.
- Basic Canva design skills.
- Event planning and coordination experience.
- An understanding of facilities management and familiarity with Health & Safety laws.