Now that you have established the status of your employees <link to employment status> you will need to issue their contract. It is a “day one” right for employees or workers to be provided with a statement of employment particulars (terms and conditions). This means they must have the document on or before their start date.

Comprehensive guidance on what should be included in an employment contract can be found on the ACAS website.

Principle Statement (must be provided on or by day one)

  • The employer’s name
  • The employee’s or worker’s name, job title or a description of work and start date
  • How much and how often an employee or worker will get paid
  • Hours and days of work
  • Holiday entitlement
  • Where an employee or worker will be working
  • If an employee or worker works in different places, where these will be and what the employer’s address is
  • How long a job is expected to last
  • How long any probation period is and what its conditions are
  • Any other benefits
  • Obligatory training

Other information that should be provided on day one but can be in a separate document/s are:

  • sick pay and procedures
  • other paid leave (for example, maternity leave and paternity leave)
  • notice periods

The Wider Written Statement (must be provided within two months of start date)

  • Pensions and pension schemes
  • Collective agreements
  • Any other right to non-compulsory training provided by the employer
  • Disciplinary and grievance procedures

You may wish to use a fixed term contract; it may be for a specific project with limited funding or a maternity cover. If you do choose this type of contract, please do read our employment legislation page for more details.