Part-time Administrator, St Peter's Notting Hill

KEY RESPONSIBILITIES INCLUDE (but will not be limited to):

Church Administration
• Act as the first point of contact for all enquiries whether in person, by telephone, post or email, ensuring they are dealt with politely and professionally and followed up by appropriate actions.
• Attend a weekly staff meeting, where we debrief Sunday’s service and plan for future services.
• Keep our Mailchimp and Churchsuite databases up to date.
• Co-ordinate volunteer rotas for Café, Welcome, Bible Reading & Prayers.
• Send out by email a weekly Sunday service reminder, serving reminder and a monthly newsletter (“60 seconds”).
• Deal with statutory Diocesan records and returns and keep registers up to date.
• Provide administrative support for arranging baptisms, funerals and weddings, including Banns of marriage.
• Ensure office supplies and church supplies (e.g. communion wine, post-church café supplies, printer paper etc) are kept stocked up.
• Produce the parish’s Annual Report in preparation for the APCM.
• Take on the role of Electoral Roll Officer for St Peter’s.
• Assisting the Vicar with PA support where required.
• Assist with Event organising, such as ad-hoc services and events – Christmas Carol services, the St Peter’s Weekend Away, Alpha courses, Summer BBQ etc, and be present at those events to facilitate them being carried out.

Bookings
• Administer Church and Hall bookings – including managing the bookings diary and dealing with enquiries about the venues, confirming bookings on a selective basis depending on the suitability of the event.
• Managing hirers requirements, especially for church bookings, in terms of use of the sound system, screen logistics, PRS/PPL charges and (in winter), heating requirements.
• Liaising with our Finance Manager to invoice regular and ad-hoc bookings in a timely fashion.
• Maintain an accurate register of key holders for Church / Hall.

Facilities Management
• Co-ordinate maintenance visits for Church & Hall, including pest control, legionella contracts, fire alarm tests, lightning conductor tests etc.
• Coming in early one morning a week to carry out the weekly Hall fire alarm test before 8.30am.
• Ensure supplies for Hall & Church cleaners are kept stocked up.
• Facilitate requests from the Hall tenants – e.g. for waste sacks / maintenance issues.
• Line manager the Facilities Assistant, ensuring that chairs are put out in appropriate settings according to the church bookings diary, and ensuring minor maintenance tasks are carried out.
• Carry out annual risk assessments for Church & Hall, as well as ad-hoc events where necessary.
• Liaise with the Glass Door team on a Tuesday evening over the winter.

Communications
• Keep the St Peter’s website up to date.
• Use Canva to design posters or flyers when needed and keep internal and external noticeboards tidy and relevant.
• Make slides for St Peter’s events and new sermon series.
• We outsource our social media, so liaising with that team and providing uploads of videos and audio.

Essential
- Model the importance of a living and ever-growing relationship with Jesus. Reflect the teachings of the Lord Jesus Christ in the conduct of your duties, interaction with others and personal life.
- Is, or is willing to become, a committed member of St Peter’s Notting Hill and regularly attend services and other events / meetings at the church.
- Must be able to maintain confidentiality and discretion.
- Excellent written and spoken English.
- Self-motivated and pro-active with a strong work ethic.
- Excellent organisational skills and ability to multi-task and deal with changing priorities and deadlines.
- Effective forward planner.
- A willingness to learn new processes and systems.
- Confident IT skills, with experience of Microsoft packages.
- A team player who can work collaboratively with others.