- Statement of Significance, stating the history of the building, features of high importance and any impact of the proposals to the heritage.
If the proposals involve a Grade II* or a Grade I listed building, it would be advisable to submit a full Conservation Plan instead of a Statement of Significance. This should include an Impact Assessment, noting how building features will be affected as this helps build a rational for change for consultation with the Church Buildings Council or Historic England.
- Statement of Needs, explaining and justifying the proposals. This means how the works enable the mission of your church and why are you doing your project.
[Guidance on both statements can be found here: http://www.churchcare.co.uk/churches/guidance-advice/statements-of-significance-need ]
- PCC resolution specifically authorising the works.
- Additional supporting documentation:
- For small-scale like-for-like Building Repairs:
- Quotes / estimates from architect / contractors with materials specified (i.e. mortar mixes, types of stone, etc.).
- The Quinquennial Inspector’s advice on the proposed works and QI report extract.
- For large-scale Building Repairs and Re-ordering proposals:
- Professional drawings to scale (plans, sections, elevations), both existing and proposed, clearly indicating the extent of works and alterations involved. (Any proposed demolitions or relocations of fittings clearly shown with a contrasting coloured hatch and any addition indicated in a different colour).
- The architect’s specification for the work, materials to be used and work methods.
- Annotated photographs to identify areas affected by works.
If the work involves alterations or repairs to specific parts of the fabric or furnishings, such as stained glass, bells, woodwork or wall-paintings, a specialist report might also be required.
A Structural Engineer’s report, specification, or drawings may also be required if supporting works impact upon the church’s structure.
- For Heating, Plumbing and/or Electrical works, including AV and Lighting installations:
- The architect’s or contractor’s specification and drawings at 1:100 for scheme and 1:20 or 1:5 for detail.
- Illustrate the route of any new services (pipes or cabling) and how these will be affixed, shown on a plan and relevant photographs.
- Technical information of the proposed equipment.
- Planning Permission (for works that affect the building externally).
- Information on any digging involved and the likely disturbance of burials (advice from an archaeologist should be sought in this occasion).
- For Organs:
- Details of the history of the existing organ.
- Quotes from contractors, preferably IBO accredited.
- For Memorials:
- A scale drawing (ideally 1:5 or 1:10) showing the proposed article in place.
- Precise wording and a sample of lettering, proposed materials and dimensions.
- The Statement of Need to include information on the history of the person/s to be remembered in the memorial and its association with the church building/site.
For stained glass windows, details are needed both for repairs to existing windows and for the making of new windows being commissioned.
- For churchyard alterations:
- Plans of the churchyard, existing and proposed, showing any archaeology affected.
- If the biodiversity of the churchyard is to be affected by the proposals, an ecological appraisal should be included.
- For Introduction, Disposal or Relocation of Furniture/Fittings:
- Good quality photographs of the item(s), showing the existing and proposed locations
- Details of their provenance (check the old PCC minutes or a guidebook for the church) as well as a professional valuation may be needed.
- For major proposals or proposals affecting significant buildings or items, the comments of relevant consultees [Amenity Societies (SPAB, The Victorian Society, The Georgian Group, The 20th Century Society), Planning Authority and Church Building Council].