In view of the challenging times which we are all facing at present, it has been decided to extend considerably the deadlines for the holding of Annual Meetings this year.
- APCMs and Meetings of Parishioners to choose churchwardens can be held up until 31 October 2020 (instead of 31 May);
- Elections of deanery synod members, and members of the PCC therefore also take place up until 31 October;
- Current deanery synod members continue in office until 30 November. They will comprise the electorate in the General Synod election this year.
- Churchwardens who were chosen in 2019 continue to hold office until 31 January 2021, unless their successors are admitted to office before that.
Further details can be found in the Bishop’s Instrument and the Explanatory Note at the end, which can be read here.
An FAQs document for those arranging APCMs and other meetings can be read here.
Guidance on Polling using Zoom can be read here.
Is there appropriate wording which parishes can use in a notice regarding the postponement of the Annual Meetings?
The following can be used,
‘Owing to the extraordinary circumstances that have arisen due to the Coronavirus which have prevented meetings from taking place, both the Annual Meeting of Parishioners and the Annual Parochial Church Meeting, originally planned to be held on xx xxxx 2020, have had to be postponed.
A notice will be publicised in due course with the new date on which these meetings will be held, once this has been decided.’
We have already started the revision of the electoral roll. What shall we do now that the APCM will no longer be held on the date that was originally intended?
The timing of the revision of the electoral roll is dependent on the date of the APCM. Parishes that had already got the revision process underway, should start the process afresh when the dates of their APCMs become known.