Extended Ministerial Review – Year Two
Extended Ministerial Review (EMR) is the second stage of the three-yearly cycle of Ministerial Development Review. EMR aims to provide a process of enhanced feedback for clergy in the Diocese of London. It is based on the principle of ‘180 degree’ feedback and uses a framework of ‘Core Competencies’. EMR is a Web (Intranet) based scheme and is entirely confidential to Reviewee and Consultant. Further details can be found at Appendix 3.
Who is EMR for?
EMR has been specifically designed with Incumbents (and equivalent) in mind. However, most of the content of EMR will be transferable to all clergy and so is available for all clergy who are part of the MDR system.
What is the Process?
- The form is available to be completed by all Reviewers (in complete confidence, using an individual password) via the Diocesan Intranet. It may also be completed in hard copy.
- A full summary of the results (with Reviewers’ identities removed) will then be available, confidentially, to the Reviewee’s consultant.
- The Consultant will arrange two 2 hour sessions with the Reviewee.
- At the first meeting the Consultant will present the results to the Reviewee, beginning the process of reflection on areas of accomplishment and areas for development.
- The second meeting will lead to the setting of a small number of detailed objectives
In precise detail, the process involves these steps:
- Clergy receive a form asking them to confirm that they wish to see the same consultant as the previous year (assuming that consultant is available to see them), or giving them the opportunity to select a new consultant.
- Once reviewees have returned their form to the Bishop’s Office, availability is checked, together with the consultant’s willingness to see each reviewee.
- Reviewees will then receive details of their consultant.
- The consultant will contact their reviewees to arrange two meetings, approximately ten days apart. Two hours should be allowed for each meeting.
- The reviewee selects and invites between four and six people to act as reviewers. These will people whom they encounter regularly in their work and ministry. Those invited should include:
- Someone with whom they work closely in a staff-member relationship (eg Curate, Reader, Parish Administrator, etc)
- One or two people with whom they work closely in a colleague relationship (eg Headteacher of local school, neighbouring clergy colleague, etc)
- A significant PCC member (Churchwarden, Treasurer, etc)
- The form is completed by all Reviewers (in complete confidence, using an individual password) via the Diocesan Intranet. It may also be completed in hard copy. Additionally, the reviewee will complete the form themselves.
- A full summary of the results (with Reviewers’ identities removed) will then be available, confidentially, to the Reviewee’s consultant. The Consultant downloads the results of the EMR from the Intranet and presents them to the reviewee at the first review meeting. Towards the end of this meeting the reviewee and consultant will agree the areas which they wish to concentrate on at the following review meeting.
- At the second review meeting reviewee and consultant discuss areas for development and objectives, and agree an action plan.
- The action plan with development needs is sent to the MDR Administrator. The returned forms remain confidential to Bishop, CMD Officer and personal Consultant(s).
- Six months after the second consultation the Reviewee will receive an automatic alert to encourage them to review the outcomes of the EMR.
How often will this take place?
Extended Ministerial Review is an option to replace the standard Ministerial Review every three years.
What are Core Competencies?
Core Competencies aim to define a role by identifying its constituent skills and knowledge areas.
- a language of performance combining knowledge, skill and attitude
- specific to context, reflecting values, ministry and mission
- relevant to role – content and importance
- easy to understand and to use in a review situation
- descriptive not prescriptive
- top level statements with examples to illustrate competency at different levels (e.g. entry, beginning, using, leading, expert)
Competencies are not a measure of competence or incompetence, nor are they a tool for comparison or the introduction of league tables!
For Extended Ministerial Review twelve Core Competencies have been developed, which are indicative of the ministerial role but are not designed to be exclusive or comprehensive:
- Working collaboratively
- Parish management and organisation
- Pastoral Care
- Self management
- Personal Development
Learning: This competency is new to the reviewee
Developing: The reviewee is developing this competency, but is not yet established in this field
Maturing: The reviewee is competent in this area, but with some limitation in experience of application
Accomplished: The reviewee has natural gifts and/or is experienced in this competency, and is able to exercise this in a wide variety of circumstances
Expert: The reviewee is not only accomplished, but also widely recognised as an expert (or has a recognised specialism) in this competency
For those taking part in EMR, the forms available to download from this page are essential. They include:
- Current Situation Summary Form (EMR 2)
- Preparation Form for Session 2 (EMR 4)
- Action Plan (EMR 5)
Where reviewers are unable to complete the EMR through the Intranet the Review Form (EMR 3) is available on request from the Area MDR Administrator.