About The Role
In your role, you will be supporting the Associate Pastors by providing administrative and practical support for them and occasionally the wider team.
You will be helping to manage the Associate Pastors’ diaries, taking minutes and representing the Associate Pastors in some meetings, initiating and managing projects and events to support the associate pastors, and helping with other ad hoc tasks as required. This is a varied and important role, and will attract someone with a flare for administration and a love for supporting people.
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults through the use of the Safer Recruitment practice guidance. This role is subject to acceptable pre-appointment checks, including a satisfactory Enhanced DBS Check.
Main Responsibilities of the Role
• Manage all administrative support for the Associate Pastors and take the lead on various projects within the ministries of the church.
• Manage the Associate Pastors’ diaries, schedule meetings, ensure they are appropriately briefed for meetings and highlight any issues which may arrive from schedule conflicts so that they can be managed appropriately.
• Monitor and manage the Associate Pastors’ inboxes and support them in bringing to their attention important information and deadlines;
• Process expenses and invoices. Help manage the budgets that the Associate Pastors hold.
• Gather resources needed for the Associate Pastors’ appointments and services.
• Research assistance for talk preparation and project development.
• Ensure that visitors of the clergy are supported in terms of administrative requirements, logistical needs and hospitality arrangements.
• Co-ordinate internal and external communication on behalf of the Associate Pastors, when necessary.
• Other ad hoc administrative tasks based in the Saint Paul’s church offices and church.
• Ensuring the smooth running of the Associate Pastors logistics on Sundays, and providing practical support where necessary.
• Supporting with Safeguarding administration.
Experience
• Understanding and alignment with Saint Paul’s vision/all associated ministries and active engagement in the church life and community.
• Strong active Christian faith with a passion for ministry and a Godly working environment.
• Excellent communication skills both verbal and written (including spelling and grammar).
• Passion for and strong administration skills and IT skills (Microsoft Office: Outlook, Word, Excel and PPT amongst others) with experience of using technology to maximise efficiency and drive forward processes.
• Ability to multi-task and prioritise using excellent time-management skills.
• Active team player who is flexible, enthusiastic, with a positive ‘can do’ attitude.
• Attention to detail and accuracy essential.
• Flexible attitude and comfortable with change.
• Professional manner with emphasis on confidentiality in order to handle personal sensitive information and data, in a discrete and professional manner.
Equal Opportunities
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME) and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.